Assistant Manager, Planning & Systems (Planning & Governance)

Governance and Reporting

• Track KPIs, budget utilisation and adherence to workplans for Community Mental Health programmes. 
• Monitor financial budgets, utilisation and cash flow; highlight risks and variances; prepare reports for review.
• Responsible for the Division’s grants management processes, and to provide consultation for programmes in compliance to AIC’s guidelines.

Audit, Risk and Compliance

• Support audit exercises, including preparation of inputs and documents, and liaise with divisions on governance and risk management matters. 
• Adopt a risk-based approach to monitoring programmes, highlighting trends and root causes.

Programme and Workplan Support

• In charge of workplan development to incorporate national Mental Health & Dementia priorities and address service or landscape gaps.
• Responsible for the coherence and adherence to workplan commitments and robustness of planning assumptions.
• Support roll-out and mainstreaming of programmes under the Community Mental Health Masterplan (CMHMP), including planning, projections and administrative processes.
• Manage & facilitate the preparation of issuance LOAs and Addendums for roll-out of projects according to planned timeline, including clearing of internal processes such as budget planning, setting up of project application in systems (e.g. OSG), and seeking of necessary approvals.
• To support planning discussions at different levels, e.g., identification of new service needs, service mapping, review of logic models and case load assumptions.

Project Management and Engagement

• Manage project processes including budget planning, grants management, procurement, and securing necessary approvals.
• Work with HODs and other units to review key focus areas and ensure alignment with divisional and national objectives.
• Plan platforms for engagement and communication with divisional stakeholders.
• Liaison to AIC corporate divisions on matters pertaining to governance and risk-management.

Job Requirements

• Recognised university degree in any discipline.
• At least 3 years’ of relevant work experience, and familiar with programme implementation, grant management and/or project management.
• Experience in healthcare and/or social sector would be an advantage.
• Good interpersonal and communication skills; proactive, dependable team player who can also work independently.
• Self-motivated, positive and able to handle uncertainty.