Assistant Manager/ Senior Executive, Grant Administration

1. Grant Administration & Compliance

• Process the grant applications and claims accurately within stipulated timelines, ensuring adherence to funding agreements.
• Review audit reports from grantees to verify compliance with application requirements.
• Engage with grantees and business divisions to address concerns related to grant administration.

2. Project Setup & Monitoring

• Set up projects in the system within the required timeframe, ensuring proper documentation and digital record-keeping.
• Track fund utilisation through utilisation reports submitted by grantees to ensure accurate financial oversight and identify potential refunds.
• Monitor the progress of grants, track fund utilisation, and update records for project creation, closure, or budget adjustments.
• Track and provide updates on project fund expiries, triggering the refund process and ensuring the receipt of funds.
• Ensure accuracy in preparing Letters of Agreement (LOA), addendums and defining claim methodologies.

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3. Reporting & Audits

• Provide data, reports, and extracted documents required for business division or MOH reporting and audits.
• Coordinate engagement with auditors, finance, business division to meet audit reporting requirements.
• Prepare statistical reports and dashboards for management updates.      

4. Financial & Budget Management

• Prepare and process disbursement requests and approvals for disbursement funding.
• Prepare and submit drawdown requests to funders to ensure timely fund disbursement.
• Coordinate the budgeting process for the business division.
• Ensure budget accuracies in assessments presented to the Evaluation Panel

5. Ad-Hoc Duties

• Support additional projects or roles as assigned.

Please note that this role is on 2 years contract, subject to renewal. 

Requirements:

• Bachelor’s degree in business, Finance, Accounting, or a related field.
• At least 3 years of relevant working experience in grants administration, financial compliance, or audit-related work preferred.
• Good analytical skills and numerical skills to process grant data, track fund utilization, and ensure accuracy in financial records.
• Strong problem-solving and organizational abilities to manage multiple tasks and meet deadlines efficiently.
• Meticulous and detailed oriented with strong follow-up skills to ensure compliance and accuracy.
• Good communication and interpersonal skills to engage with stakeholders effectively.
• Ability to work independently and as part of a team in a fast-paced and dynamic environment.
• Proficiency in Microsoft Excel and Word for financial tracking, reporting and documentation.
• Proactive and willing to learn, with the ability to adapt to evolving processes and policies.