Manager, Sector Grants Operations

Job Role

Lead and develop a team to oversee the financial aspects of grant administration, budget projection and planning to support centralization of processing of sector grant schemes into GD. 

Oversee the day-to day operations in the management, integration and administration of various sector grants, to ensure sector grant policy compliance and governance, to fulfil audit requirements.

1. Collaborate with stakeholders for processing of applications and claims, including budget projection and management.

Oversee the grants setup and awards:

• Perform check and processing for:
  • grants application for issuance of LOA
  • project variation for issuance of addendum
• Perform check on project setup in system with supporting documents attached and ensure budget and funding validity.
• Ensure the team follow up with Service Providers’ acceptance before project commencement and ensure that there are established tracking and reporting processes to measure TAT and KPIs for the project.

2. Manage and develop the team to handle claims processing and disbursement via established tracking and reporting processes to measure TAT and KPIs.

Ensure timely and accurate payment to Service Providers (SP):

•            Review Claim Memo to support claims are within funding period and approved in accordance with the grants amount and scope

•            Guide team to address SPs’ concern and clarification

•            Validate the checks and ensure completeness of supporting documents in system 

•            Review project deliverable and ensure project closure in system after 2 months of final payment

3. Manage scheme budget utilisation and engagement with auditors, in order to ensure compliance to grant policy including planning and implementation of grants programmes from its award to approval and utilisation.

• Monitor budget utilisation and coordinate with Finance to request fund drawdown.

• Oversee engagement with funders, auditors and SPs to meet funders’ reporting requirements.

Coordinate with Business Division to review and update SOPs to support Grants administration.

4. TGIF, the legacy grant admin system, is scheduled to sunset and existing sector grants are to be migrated in the next 2 years to the new platform OSG. The manager will need to participate in the migration exercise, as the lead business user for the grants under his/her portfolio, and adjust workflows and perform User Acceptance Testing for the test scenarios, as required and put in place checks and controls to validate accuracy of data migrated.

5. Additionally, the manager is required to plan and execute timeline to move some of the more manual/repetitive process to be handled by our outsourcing to BPO partner. Where required, to implement and execute process improvement initiatives within the team operations.
6. Plan and execute timeline to ensure that cross functional capabilities within the team are built and trained to always ensure operational robustness and sustainability for Business as Usual.

Job Requirement

• Degree in any discipline, and preferably with experience in grant operations/finance/accounting/audit, is preferred
• At least 8 years of experience in grant administration/finance/accounting/audit with demonstrated team management skills
• Strong team player and interpersonal skills, with the ability and interest to empathise with the concerns of and build relationships with stakeholders
• Detailed, meticulous, organised, resourceful, change-agile and able to work efficiently in a fast paced and dynamic environment
• Possess critical thinking capabilities and ability to review and streamline processes to achieve better efficiencies and productivity for projects within and across the department