Personal Assistant

• Provide full spectrum of secretarial and administrative support to the Chief.
• Manage the Chief's schedule, including organizing meetings, appointments, and travel arrangements.
• Handle all private and confidential matters of company and preparation of presentation decks/materials.
• Act as the primary point of contact between the Senior Leader and internal/external stakeholders, always demonstrating professionalism and courtesy.
• Coordinate and facilitate communication between the Chief and stakeholders, ensuring clarity and efficiency.
• Prepare and edit correspondence, presentations, and reports as requested by the Chief.
• Ensure that the materials received are consolidated and sent to relevant parties by stipulated timeline.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on scheduling/coordination of administrative tasks to successful completion.
• Maintain an organized filing system, both physical and digital, to ensure easy access to important documents.
• Perform administrative collation of information for asset tracking, divisional attendance/representation at organisational events.
• Tracking of central utilisation of corporate Purchase card expense and supporting docs.
• Roster and update staff secretariat for division meetings.
• Maintain divisional group mail lists and staff welfare fund/usage.
• Arranging staff welfare hampers/condolences on behalf of Chief/division.
• Perform any other ad-hoc administrative tasks assigned.

Job Requirements:

• Minimum a good diploma in any discipline
• At least 3 years of relevant experience assisting as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
• Meticulous in work with a strong command of English with good written and verbal communication skills
• Independent worker with good time management and organisational skills, with the ability to work under pressure and multi-tasking.
• Team player and a self-starter with the resilience to thrive in a highly dynamic organization.
• Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Positive, proactive and able to always exercise great judgment.
• Ability to maintain confidentiality and handle sensitive information with integrity.